This policy is effective from 25th May 2018.
Mindfulness at Work Ltd. is committed to ensuring that your privacy is respected and protected in connection with your use of our website.
Please read the following carefully to understand our practices regarding your personal information and how we will collect, use and disclose your personal information.
This policy covers the use of our site and any other dealings we have with you.
INFORMATION WE MAY COLLECT FROM YOU
While using our services we may ask you to provide us with certain information that can be used to contact or identify you. This may include, but is not limited to:
- Personal information including, for example, name and job title;
- Contact information including email address;
- Business information such as your company name, and company email address;
- Demographic information such as postcode, preferences and interests.
HOW WE USE THE DATA
Our use of your data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use, for example by consenting to subscribing to emails or newsletters, or because it is in our legitimate interests for example where you email us, and we reply.
We use information held about you in the following ways:
- To provide you with information, products or services related to Mindfulness at Work that you request from us or which we feel may interest you unless you have requested that we not provide this information.
- To provide you with customer service communications;
- To carry out our obligations arising from any agreements entered into between you and us;
- To notify you about changes to our Services;
- To ensure that content provided by our Website is presented in the most effective manner for you and for your computer or other devices;
- To understand your broad, non-specific geographic location to help us identify groups of users by general geographic market (such as post code, county or country);
- We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them;
- If you are an existing customer, we will only contact you by electronic means (email or in-product communication) with information about products and services similar to those which were the subject of a previous sale to you;
- Market research;
- Analyzing your use of our site.
You have the following rights which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you;
- The right to rectification if any personal data We hold about you is inaccurate or incomplete;
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you;
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes;
- The rights with respect to automated decision making and profiling;
- The right to withdraw your consent to us using your personal data at any time.
We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Where we are obliged to preserve data in case of requirement by an authority or Court;
- In all other cases we delete all data once the consent for which it was given has been withdrawn.
CONFIDENTIALITY AND SECURITY
The security of your personal information is important to us. We follow generally accepted standards to protect the personal information submitted to us, both during transmission and once it is received. If you have any questions about the security of your personal information, you can contact us.
We will not use the data to sell to advertisers or other unrelated third parties beyond Mindfulness at Work Limited and affiliates.
In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal obligations, a court order, or a governmental authority.
We may share your data with other companies in Our group or affiliated to Us. This includes our worldwide collaboration partners and Trainers AND/OR Our holding company and its subsidiaries.
We may sometimes contract with third parties to supply Products and Services to you on Our behalf. These may include payment processing, delivery of goods, search engine facilities, advertising, and marketing. In some cases, the third parties may require access to some or all of your data. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
We may sometimes use third party data processors that are located outside of the European Economic Area (“the EEA”). Where We transfer any personal data outside the EEA, We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the EEA and under the GDPR.
As true of most websites, we gather certain information and automatically and store it in log files. This information may include Internet Protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and/or clickstream data.
If you receive the HTML-formatted version of our email newsletter, your opening of the newsletter is notified to us and saved. Your clicks on links in the newsletter are also saved. These and the open statistics are used in aggregate form to give us an indication of the popularity of the content and to help us make decisions about future content and formatting.
In addition, we may use third-party services such as Google Analytics that collect, monitor and analyze this. Google Analytics sets cookies to help us accurately estimate the number of visitors to the Website and the volumes of usage of the Website. For more information, visit Google Analytics website.
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
Like many sites, we use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
LINKS TO OTHER WEBSITES
Our website may contain links to other websites of interest. Please note that once you have used these links to leave our site, we do not have any control over that other website.
Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
ACCESS TO AND DELETION OF PERSONAL INFORMATION
To access your personal information or request the deletion of your personal data that we have on file please contact us, or write to Mindfulness at Work Ltd. Witherdens Hall, Popsal Lane, Wingham, KENT CT3 1AT. We will respond to your request in a reasonable timeframe.
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.
OPT-OUT / REVOKE CONSENT
If you have agreed that we can use your information for marketing purposes, you can change your preferences or opt-out easily, by using the options in our newsletters or you can contact us.